New Employee Onboarding

Before your first day

Once you accept an offer, Human Resources sends a welcome email with a link to the onboarding portal. Complete these before you arrive, if you can:

• Form I-9, Section 1 — employment eligibility. Federal law requires Section 1 no later than your first day of work.
• Tax withholding (federal W-4 and the state form) and direct deposit.
• Emergency contacts and your mobile number for Porter Alert.
• Personal information for the employee directory (you choose what is published).

Faculty starting in August attend New Faculty Week, which runs the week before classes and includes a teaching workshop and the provost’s welcome dinner. Staff start on any Monday.

Day one checklist

Staff report to the New Employee Welcome at 8:00 a.m. in Millwright Hall 230, which runs until about 11:30; your supervisor picks you up there. Faculty complete the same steps during New Faculty Week.

1. Finish your I-9. Bring original, unexpired identity and work-authorization documents (for example, a passport, or a driver’s license plus a Social Security card). HR must examine them and complete Section 2 within three business days of your start date. If you cannot produce documents in that time, you cannot continue working until you do.
2. Activate your NetID. Your account is created when HR enters your appointment; you set your password at the session.
3. Set up multi-factor authentication on your phone, and add a backup method the same day.
4. Get your Porter Card at the card office in Founders Union. It is your ID, building access, library card, and print release; see the Porter Card account. Building access is added by your department within one business day.
5. Register for a parking permit in MyPorter. Your license plate is your permit; employee permits are Commuter ($312 a year, payroll-deducted before tax) or Core (by lottery, with a waitlist of about two semesters). The rules are on transportation and parking.
6. Book a benefits appointment if you have not made elections; the 30-day clock started on your hire date.

Required trainings

Trainings are assigned in the learning portal on your first day, with due dates. Your supervisor sees completion status.

Information security and harassment prevention repeat each year. Reporting obligations under Title IX are explained on the Title IX page.

The first 90 days

Supervisors use this outline; new employees are encouraged to hold them to it.

First 30 days

• Meet one-on-one with your supervisor each week; agree on what the job is and what a good first year looks like.
• Complete the required trainings and your benefits elections.
• Walk the campus: find your building’s emergency exits and the nearest AED, and ride the Porter Loop once.

Days 31–60

• Take on the core duties of the position with your supervisor checking in.
• Attend a Staff Senate or Faculty Senate meeting to see how shared governance works.
• Have coffee with three people outside your unit whose work touches yours.

Days 61–90

• Work independently on most duties; set three goals for the rest of the year.
• For university staff, the probationary review is at six months; academic staff and faculty follow the review schedule in their letter of appointment.
• Fill out the onboarding survey. HR reads every one, and the Monday start time for the welcome session moved from 7:45 to 8:00 because of it.